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A learning management system (LMS) is a software application or web-based technology used to plan, implement and assess a specific learning process. It is used for learning practices and, in its most common form, consists of two elements: a server that performs the base functionality and a user interface that is operated by instructors, students and administrators.

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What are learning management systems used for?:

  1. LMS are beneficial to a wide range of organizations, including higher education institutions and corporations. The primary use of a learning management system is for knowledge management (KM). KM refers to the gathering, organizing, sharing and analysis of an organization's knowledge in terms of resources, documents and people skills. However, the specific role of the LMS will vary according to the organization's training strategy and goals.
  2. Some popular LMS used by educational institutions include Moodle, Blackboard Learn and Schoology. Popular enterprise-level LMS have Adobe Captivate Prime, Docebo LMS, TalentLMS, iSpring Learn and eFront.
  3. Employee training and onboarding is one of the most common use cases for an LMS in a corporate environment. In this case, the LMS is used to help train new employees by providing opportunities to access training materials across various devices. New employees can be recognized when they add their own knowledge and feedback, which will, in turn, help employers understand how practical the training courses are and identify areas where new employees need more assistance.
  4. LMS can be used for extended enterprise training purposes as well. This includes customer, partner and member training. Customer training is common in software and technology companies where users need to be taught how a system works before they can use the new product. Providing ongoing customer training will also help improve customer experience and increase brand loyalty.
  5. Another everyday use of LMS in corporate environments is for employee development and retention. The LMS can be used to assign the necessary courses to current employees to ensure they are developing effective job skills, remain informed about product changes and maintain relevant knowledge through new product and compliance training.

How do learning management systems work?:

A learning management system can be thought of as a large repository that allows users to store and track information in one place. Any user with a secure login and password can access the system and its online learning resources. Or, if the system is self-hosted, the user must either install the software on their hard drive or access it through their company's server.

Some common features found in a successful LMS include:

Responsive design - Users should be able to access the LMS from whatever type of device they choose, whether it's a desktop, laptop, tablet or smartphone. The LMS should automatically display the version best suited for the user's chosen device. Additionally, the LMS should also allow users to download content so it is accessible while offline.

User-friendly interface - The user interface (UI) should enable learners to easily navigate the LMS platform. The UI should also align with the abilities and goals of both the user and the organization. Unintuitive UI risks confusing or distracting users and will make the LMS ineffective.

Course and catalogue management - The LMS holds all the eLearning courses and the related course content. Admins and instructors should be able to create and manage these catalogues and courses in order to deliver a more targeted learning experience.

Content interoperability and integration - Content created and stored in an LMS must be packaged in accordance with interoperable standards, including SCORM and xAPI.

Reports and analytics - This includes eLearning assessment tools. Instructors and administrators must be able to view and track their online training initiatives to determine if they are effective or need adjusting. This can be applied to groups of learners and individuals.

Types of learning management systems

The different types of LMS deployment options are:

  • Cloud-based
  • Self-hosted
  • Desktop application
  • Mobile application

Benefits of a learning management system

Learning management systems provide users with a variety of benefits, regardless of the type of organization using them. For example, an LMS can save an organization time and money. Instead of making learners take time out of their day to travel and sit through lessons or training, LMS allow users to complete the coursework at a time that is best for them. Additionally, costs can be cut by eliminating the need for instructors, training days, training materials, travel expenses and location hire.

Other benefits of learning management systems include:

  • The ability to monitor user progress and performance.
  • Increased eLearning accessibility without geographic limitations.
  • The ability to personalize the online training and learning experience.
  • The ability to easily and efficiently update eLearning modules and activities.
  • The ability to easily ensure online training and learning materials are being distributed effectively....